Types of premises/properties:
- All workplaces and commercial premises.
- All premises the public have access to.
- The common areas of multi-occupied residential buildings.
- Also applies if you have paying guests. For example, bed and breakfast (B&B), guesthouse, hotels, restaurants, or a self-catering property, such as a static caravan, cottage, lodge, etc.
What must I do to comply?
a) Identify your responsible person/persons. (Part 2 (18) of the Regulatory Reform (Fire Safety) Order requires that a ‘competent person’ be appointed. For more information, please click here.)
b) Carry out a fire risk assessment of the premises and review it regularly. (e.g. Annually or sooner if there are any change of circumstances affecting the fire risk assessment.)
c) Inform your employees (or their representatives) about the risks you have identified.
d) Implement and maintain appropriate fire safety measures.
e) Plan for an emergency.
f) Provide suitable and sufficient information, instruction and training.
- All employees identified in your emergency plan with a supervisory role in a fire/emergency situation (e.g. heads of department, fire marshals/wardens), should be given details of your fire risk assessment and receive additional training.
- Provide your all of your employees with information, fire safety instruction and training.
Why do I need to provide fire safety training?
Suitable and sufficient training is required by law. e.g. The Health and Safety at Work etc. Act, the Management of Health and Safety at Work Regulations (As Amended), the Health and Safety (Training for Employment) Regulations.
In addition to the Health and Safety regulations, every employer must, in entrusting tasks to employees, take into account their capabilities as regards health and safety, so far as those capabilities relate to fire, to comply with the Fire Safety (Employees’ Capabilities) (Wales) Regulations, the Fire Safety (Employees’ Capabilities) (England) Regulations, etc.
Who is a Responsible Person?
To comply with the Regulatory Reform (Fire Safety) Order you will have/must have a ‘responsible person’. If there’s more than one responsible person, you have to work together to meet your responsibilities.
i) an employer,
ii) the owner,
iii) the landlord,
iv) an occupier, or
v) anyone else with control of the premises (e.g. facilities manager, building manager, managing agent or risk assessor).
Enforcement, appeals and penalties
Your local Fire and Rescue Service (authority) visits business properties/premises to check the fire risk assessment and fire prevention measures are appropriate. Fire safety officers should help you understand the rules and how to comply with them.
Fire safety officers can also take action if they think your fire safety measures are not adequate. For example:
- they might issue an informal notice suggesting safety measures, or
- they could give you a formal fire safety notice. (They will tell you how to fix the problems described in the notice.)
- You could get an alteration notice if your premises have high safety risks or will have high safety risks if the use of the premise’s changes.
- You could get an enforcement notice if the fire and rescue authority finds a serious risk that’s not being managed. (It will say what improvements are needed by when.)
- You could get a prohibition notice. These take effect immediately if the fire and rescue service thinks the fire risk is so great that access to your premises needs to be prohibited or restricted.)
Appeals – You may be able to arrange an informal review from your Fire and Rescue Service if you disagree with the decision to issue a fire safety notice.
Penalties – You could be fined or go to prison if you do not follow fire safety regulations.
- Minor penalties can be up to £5,000.
- Major penalties can have unlimited fines and up to 2 years in prison.
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